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Job Title:  Administrative Assistant, ecoATM
Location:  San Diego, CA, US
Req ID: 5621

Administrative Assistant

Position Overview The Administrative Assistant II contributes to ecoATM’s success by providing general administrative support to multiple departments.

Key Responsibilities:

  • Support executive management and partner with Executive Assistant as needed
  • Generate, interpret, and edits report, correspondence, spreadsheets, and schedules
  • Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of various records
  • Provide general office management and support a fast-paced and growing company
  • Compile and sort documents, such as invoices and purchase orders, substantiating business transactions
  • Support multiple department heads in various administrative tasks – coordinate travel, expenses, budgets & forecasts; handle incoming & outgoing mail & FedEx shipments; manage meeting schedules; plan meetings & assist in departmental and company events
  • Provide front door supervision for guests and assist Human Resources with greeting candidates
  • Facilitate communication between ecoATM and Outerwall
  • Assist Facilities with office & break room supply orders
  • Miscellaneous duties as required

Education & Experience:

  • High school diploma or equivalent and/ or least 3 years of equivalent experience, and some college preferred
  • 2+ years Administrative experience and knowledge of policy and business practices
  • Accounting experience a plus
  • SAP knowledge a plus
  • 2+ years of experience and proficiency in MS Outlook, Word, PowerPoint, and Excel

Knowledge, Skills & Abilities

  • Ability to work well both independently and as part of a team
  • Excellent communication, customer service, and organization skills
  • Ability to adapt to an ever-changing environment
  • Ability to solve practical problems and deal with a variety of situations; ability to interpret a variety of instructions
  • Deadline and solutions-oriented with the ability to handle multiple competing priorities
  • Strong team player who can roll up their sleeves and get involved in everything from highly visible projects to straight-forward daily tasks
  • Ability to work in a fast-paced environment, with strong multi-tasking and time management skills
  • Ability to maintain absolute confidentiality when working on projects confidential in nature

Redbox®, Coinstar® and ecoATM™ are always on the lookout for innovative thinkers. As part of Outerwall’s growing portfolio of products and services, they’re redefining retail—making everyday life a little simpler and better. If you like solving problems in new ways, if you’re passionate about ideas that become businesses and you want to be part of a team that values you for everything you are, check us out. You’ll find a diverse, dynamic and welcoming work environment full of exciting challenges and endless opportunity.


Grow your career at Outerwall with an exciting brand like Coinstar, Redbox or ecoATM. At Outerwall, we believe that diversity and inclusion create organizational strength. If you need an accommodation to complete our application process, please contact us at Equal Opportunity Employer Minorities/Females/Protected Veterans/Persons with Disabilities


Posting Notes: || United States || California || San Diego ||  || None